OFFICE OF RESEARCH & CREATIVE ACTIVITY

OFFICE OF RESEARCH & CREATIVE ACTIVITY | Proposal Preparation

PROPOSAL PREPARATION CHECKLIST

First Steps at a Glance

Plan ahead a few weeks, a few months, or a year, depending on the scope of the project and type of grant.
Call us at 593-4719 or 597-1263 early for funding sources, essential contacts, grant writing assistance, etc.
Solicit letters of collaboration or financial support.
Update your bio, current and pending support form, and publication list.

1. Request for Proposal (RFP), Program Announcement (PA) or Other Relevant Guidelines

Meet with CHHS Grant Writer/Coordinator.
Submit letter of intent if one is required.
Check LEO to see if other faculty members have secured support from the funder of interest. If so, ask to see the proposal.
Prepare questions for discussion with grant program officer.

2. Collaborators/Partners

Forward the RFP/application materials to all potential co-investigators, collaborators, consultants and/or partners.
Determine type of personnel and level of effort, e.g., PI, co-PI, key personnel, consultant(s), as determined by each person’s precise role.
If subawards are anticipated (such as to other universities or community partners), or subcontracts to outside vendors, plan ahead and discuss with CHHS Grant Writer/Coordinator or ORSP Pre-Award Manager Judi Rioch.

3. Technical Proposal

Contact ORSP Pre-Award Manager Judi Rioch as soon as possible to help you develop the proposal budget: rioch@ohio.edu or 593-9985.
Develop proposal outline using the RFP as your guide.
Identify and select writers for each section.
Determine review and editing timeline.
Draft specific aims, allowing time for edits and revisions.
As needed, request writing assistance from CHHS Grant Writer/Coordinator: facilities, demographic information, etc.

4. Design and Statistics Consultation

Consult CHHS or other biostatistician for power analysis, design considerations and statistical plan.
Obtain internal review of rough draft from colleagues and Associate Dean for Research and Graduate Studies.

5. Finishing Touches (7-10 days before submission deadline)

Be sure University ORSP Pre-Award Manager reviews and approves your budget.
Submit to CHHS Dean’s Office for substantive and stylistic review well in advance of the submission deadline.
Prepare the electronic transmittal form.
Submit the proposal to ORSP Pre-Award Manager Judi Rioch at least three days before official deadline: rioch@ohio.edu or 593-9985.
Final signatures: Jennifer Horner, Associate Dean for Research and Graduate Studies in CHHS and Shane Gilkey, Assistant VP for Research in ORSP.